Employment Opportunities

Associate Meeting Planner

Rockville, MD based nonprofit healthcare/insurance trade association seeking an organized, detail oriented, proactive individual Associate Meeting Planner to assist with various aspects of the development and coordination of logistics for association-sponsored meetings, educational courses, workshops and webinars. This position is responsible for using time-management and customer service skills to assist with day-to-day administration duties in support of the department, including processing meeting registrations and payments, coordinating logistics of meeting room setups, audio/visual requirements, food and beverage functions and other workshop/meeting-related requirements. Must be able to communicate effectively, verbally and in writing with staff members, committee chairs, board of directors, members, hotels, vendors and with an additional diverse range of audiences and settings. Candidate should be detail-oriented, self-motivated, highly organized and able to manage multiple tasks and rapidly changing priorities. Must be a team player willing to work with the Meetings team and other Association departments. Experience with continuing education accreditation and distance learning programs a plus. At times, requires overnight travel, including weekends; extended workday or weekend schedules may be required.

The ideal candidate:

  • 1-3 years work experience in meeting or event planning or in the hospitality industry preferred
  • Nonprofit association and healthcare/medical association experience a plus
  • Knowledge or experience in healthcare or insurance industry preferred but not required
  • Continuing medical education accreditation knowledge a plus
  • Bachelor’s degree required
  • CMP designation not required, but preferred
  • Excellent motivation, problem-solving, and communications skills
  • Strong oral, written, and interpersonal communication skills.
  • Positive, outgoing, can-do attitude
  • Exceptional project management and customer service skills
  • Ability to handle shifting activities and multiple tasks simultaneously
  • Must be organized, able to plan ahead to meet deadlines, able to work in a fast-paced environment, and possess excellent time management and prioritization skills.
  • Meticulous attention to detail and strong work ethic
  • Ability to work independently as well as part of a team
  • Intermediate to advanced computer proficiency (MS Office, Excel and PPT in particular) required and familiarity with iMIS or other AMS database preferred
  • Willingness and enthusiasm to learn about the healthcare and medical professional liability insurance industry
  • Ability to travel three to four times a year, up to one week per trip
  • Must be physically able to set up for meetings, carrying and moving items (up to 25 lbs) such as signs, platters, drinks, small AV equipment, etc.

To apply:

Interested candidates should send salary requirements with a cover letter including a description of your most significant accomplishment to date and resume to jobs@mplassociation.org.

*Additional Compensation Information: We offer a competitive salary and comprehensive benefits package, a 35 hour workweek, casual business dress, and a dynamic work environment.

Meeting Department Intern

Reports to: Meetings & Education Department

Position Summary:

The internship opportunity is for the spring semester starting in late January and ending in May 2018. Work hours and start/end date are flexible based on your schedule. This is a paid part-time internship ($10 per hour), 15 to 20 hours a week. To apply, please submit a resume and cover letter to Jenna Hinrichs, Meeting Planner, jhinrichs@MPLassociation.org, no later than December 1, 2017.

The Meeting Department intern assists with various aspects of the development and coordination of logistics for Association-sponsored meetings, educational courses, webinars and workshops. Under the supervision of the Meetings and Education Department, the Meeting Department intern assists with the following:

  • Assist in the maintenance of the iMIS Meetings Database by entering registrations, preparing reports, sending confirmation letters, and filing registrations
  • Speaker packets including confirmation letters, contracts, forms, checklists, etc.
  • Speaker database by collecting speaker materials and presentations
  • Meeting material templates for attendee folders/packets. Prepares content for workshop presentation websites
  • Participant name badges, tent cards, signage and other meeting materials
  • Attendee lists, special event tickets and other related reports from meeting database
  • Meeting/workshop evaluation spreadsheets and summary reports including filing of reports
  • Promotional/sponsorship items including researching new ideas
  • Meeting packing checklists, labels, and box contents reports. Prepares and packs meeting supplies for shipment
  • Continuing education certificates. Maintains continuing education and meetings files in accordance with accrediting requirements
  • Meetings and Education Department related administrative duties
  • Other duties and responsibilities as assigned


  • General knowledge of and/or interest in meeting/event planning
  • Familiarity with MS Office applications, including Word, Excel, Powerpoint
  • Excellent motivation, problem-solving, and communications skills
  • Outgoing, customer service-oriented
  • Ability to handle shifting activities and multiple tasks simultaneously
  • Meticulous attention to detail and strong work ethic
  • Ability to work independently as well as part of a team